Billing that runs without the chasing
We build the system that raises your invoices on time, collects payment and sends polite reminders, then posts it all to your accounts.
In plain English.
If invoicing means a monthly afternoon of copying hours, meter readings or contract details into your accounts package, that time can be handed to software. We build billing systems that work out what each customer owes from your own data, create the invoice and send it on schedule.
Payment collection is built in. Customers can pay by card through Stripe, or by Direct Debit through GoCardless, which suits regular amounts. Failed payments are retried, reminder emails go out at the intervals you choose, and anything still unpaid lands on a short list for a person to phone.
Every invoice and payment is posted to Xero, QuickBooks or Sage, so your bookkeeper sees the same figures. VAT is calculated on each line, credit notes are used instead of deleting anything, and the audit trail your accountant relies on stays complete.
It suits you if.
- You bill by usage, hours, visits or contract and work it out by hand
- Chasing late payments eats into your week
- You run service plans or memberships with monthly fees
- Invoices go out late because someone was busy
- Your accounts package cannot cope with your pricing rules
What we do.
Your pricing rules
Tiered rates, minimum charges, pro-rata starts, discounts and annual price rises written once and applied every time.
Scheduled invoice runs
Invoices are created and emailed on the dates you set, with a review step first if you want to check them.
Card and Direct Debit
Stripe for card payments and GoCardless for Direct Debit, with failed payments retried automatically.
Polite reminders
Reminder emails at the intervals you choose, worded in your tone, stopping the moment a payment arrives.
Posted to your books
Invoices, payments and credit notes sync to Xero, QuickBooks or Sage with the right VAT codes.
Clear dashboard
See what is due, what is overdue and what has been collected this month on one screen.
How it runs.
- 01
Free call
Tell us how you price and invoice today, and where the time goes.
- 02
Write the rules
We turn your pricing into written rules and check them against a few real invoices you have already sent.
- 03
Build and parallel run
After you try the prototype and pay the deposit, we build it, then run it alongside your current process for one billing cycle to compare figures.
- 04
Switch over
When the numbers match, we move customers across and keep an eye on the first few live runs.
Questions people ask.
How much does automated billing software cost?
It depends on how complex your pricing is and which payment and accounts systems it connects to. We give you a fixed quote after the free call. Stripe and GoCardless charge their own transaction fees, which you pay directly to them, and those are separate from our price.
Will my accountant be happy with it?
We involve your accountant or bookkeeper when we map the VAT codes and nominal accounts. Every invoice and payment is posted to your accounts package, credit notes are used rather than deleting anything, and the audit trail stays complete for year end.
Can customers move from bank transfer to Direct Debit?
Yes. GoCardless sends customers a short secure form to set up a mandate, and we can put that link in your next invoice email. Customers who prefer to keep paying by transfer still can, and their payments are matched from your bank feed in Xero or QuickBooks.
What happens if a payment fails?
The system retries the payment on the schedule you choose and emails the customer to let them know. If it still fails, the invoice goes onto a short follow-up list for a person to deal with, so nobody gets an endless run of automated messages.
Your next chapter starts with a conversation.
Nottingham & Derby / UK-wideLet’s build
what’s next.
15 minutes with Garreth.
A real conversation about your business.